How to Cite Documents, Regulations, Guidelines, and Other Sources in Harvard Referencing Style?
Published by at August 15th, 2021 , Revised On August 23, 2023
However, according to different Universities, there are various rules of Harvard citations. We have tried to provide you with a detailed guide about the format of in-text citation and referencing such materials.
Note: Always check the instructions of referencing your University
Regulations, Acts, and Protocols
| Reference | Regulations, Acts, and Protocols |
|---|---|
| Format | Government Agency OR Last name, First Initial., (Year published). Title of Document or Article. City published: Publisher, Page(s) |
| Example | National Department of Tourism, (2014). Bicycle AA Routes. Harrisburg: PENNDOT, p.1 |
Note: Examples are created randomly to explain to you, and they don’t belong to any specific source.
Conferences and Presentations
| Reference | Conferences and Presentations |
|---|---|
| Format | A surname of the speaker. initial. (Year) Presentation/lecture title. |
| Example | Walker.J. (2019) How to Build New habits |
Interviews
| Reference | Interviews |
|---|---|
| Format | A surname of Interviewer, initial. and a surname of the name of Interviewee, First initial. (Year of Interview). Title or Description of Interview |
| Example | Jaiswal, S. Rana, M.(2018). Business strategies of experts |
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How to Cite Page Numbers and Paragraphs?
As we have discussed the Harvard referencing style follows the author-date system of in-text citation. When you are using books, it’s essential to mention page numbers of the information you’ve used in your assignment. You can follow this format for mentioning page numbers. If the authors’ number is more than one, you can follow the format as mentioned- above while listing the authors’ names in your citation.
| In-text citation | Books with a single author |
|---|---|
| Format | Author‘s surname, year of publication, the page number in parenthesis |
| Example | Good writing should be edited until it’s free of unwanted words and phrases, which doesn’t make sense. (Zinsser, 2012, p.12 |
Press Release
Who is a Corporate Author?
A corporate author can be an agency or organisation that authorises and commissions publications.
| Reference | Press Release |
|---|---|
| Format | Corporate Author (Year published). Title |
| Example | UK Council of Education (2016). Uk’s Educational Institutes |
Note: If you found it online, you can follow this format (Corporate Author, (Year published). Title. [online] Available at URL [Accessed Day Mo. Year].
Religious Texts
| Reference | Religious Texts |
|---|---|
| Format | Title (Year published). City published: Publisher, pages used |
| Example | Standard Bible (1996). Anaheim: Flourished Publications, Inc, pp.250-265. |
Dictionaries
| Reference | Dictionaries |
|---|---|
| Format | Author’s surname, First initial. (Year published). Entry title. In: Dictionary Title, Edition. City: Publisher, page. |
| Example | Riches, C & Stalker, P 2016, ‘Russia’, A guide to countries of the world, Oxford University Press, Oxford. |
Also Read: What is the Harvard Referencing Style?
Archived Materials
Archived materials are the historical data that is used as evidence of past incidents, events that occurred, or studies conducted. These are collected and stored by universities, libraries, historical researchers, organisations, and repositories. Archived materials include documents, manuscripts, diaries, and letters, etc.
| Reference | Archived Materials |
|---|---|
| Format | Last name, First initial. (Year published). Title of the material. [format] Name of the University, library, organization, Collection name, code, or number. City. |
| Example | Jackson, H.(1956).Letter to Louis Jackson.[letter] The Historical Society, Civil Rights Collection. London. |
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How to Cite Unpublished Works and Personal Communications?
Can you use the material or information that is not published or available in printed form? While using unpublished work, many people do not realise the importance of acknowledging the sources.
The sources such as unpublished documents and personal discussions among friends or colleagues look like common knowledge. However, if you are using the words spoken by others, you need to acknowledge the source’s speaker and author to avoid plagiarism.
Unpublished Works
Sometimes you may have to use a document before it is published, and you may not be able to provide full details of the source. In such situations, you can follow the given format
| Reference | Unpublished book/document |
|---|---|
| Format | Author’s surname, initial. (in press) Title of the document. City: Publication’s name |
| Example | Dorson, J. (in press) A new book that I have written. London: Flourished Press |
Personal Communications or Discussions
When you are using informal personal communication, e.g., letter, email, phone call, or discussion, you should provide as much detail as you can access, including the nature of the conversation. Always take permission before quoting these sources and also retain a copy for reference.
| Reference | Personal Communications or Discussions |
|---|---|
| Format | A surname of the speaker, initial., Year of communication. Title of communication.[mode] (date of communication |
| Example | Brown, S., 2012. Discussion on creative writing. [telephonic conversation] (2 July 2012) |
Frequently Asked Questions
In Harvard style, citing a regulation involves:
- Title of regulation
- Year of publication
- Regulation number (if applicable)
- Regulation source (e.g., official gazette)
- URL (if online) Example: Title of Regulation, Year, Regulation Number, Source, URL.
